Privacy Policy

Privacy Policy

This policy outlines how Yes Ross Sutherland Group uses and protects the personal information of its members, subscribers and customers.

Who we are

We are the representatives of Yes Ross Sutherland Group.

Our website address is: https://yesrosssutherland.org.

What personal data we collect and why we collect it

We collect Name, Address, E-mail & Telephone Number (where you have provided this information). Your IP address may be collected if you interact with us online.

This data is collected from you directly or when you sign up on the website. Please advise us of any changes to the information we hold for you.

We use this information to keep you informed about the Group’s news and activities and to co-ordinate with you when you take part in campaigns – leafleting, canvassing, etc.

Customers of our online shop are also required to provide name and contact information – this will only be used for transaction/delivery purposes. For payment, customers are directed to PayPal for processing of credit or debit cards. We do not store payment details.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Occasionally we will photograph and take video footage of members participating in the Group’s activities and share these on the internet and on social media platforms.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We may circulate the personal information we hold for you to other members of the Group when appropriate. This allows Group members, and particularly management officers to contact you about your availability for upcoming events.

Other YES organisations. Occasionally other groups and organisations will ask for our members’ personal details, particularly if we are attending events organised by such groups and organisations.

Other third parties where required or permitted by law.

How long we retain your data

We will retain your data for as long as you are a member of the Group. When you cease to be a member we will destroy any personal data held for you.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

You have the right to:

  • Request the Group to give you access to it
  • Request the Group to rectify it, update it or erase it
  • Request the Group to restrict our using it in certain circumstances
  • Object to the Group using it in certain circumstances
  • Withdraw your consent to the Group using it
  • Data portability in certain circumstances

You are able to exercise these rights by contacting us using the details set out below.
You also have the right to complain to the relevant supervisory authority.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact information

You can get in touch using the contact form on the website:

Additional information

How we protect your data

Group members with access to personal information ensure that your data is secured with suitable password protections and encryptions. Hard copy documents containing your personal data will be stored in lock proof facilities.
The Group will not knowingly forward your personal data to any organisation other than those detailed above without your specific consent.

Data breach procedures

Any data breach will be dealt with as required by the law.

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